Labor Condition Application

Labor Condition Application

The Labor Condition Application (LCA) is an application filed by prospective employers on behalf of workers applying for work authorization for the non-immigrant statuses H-1B, H-1B1 (a variant of H-1B for people from Singapore and Chile) and E-3 (a variant of H-1B for workers from Australia). The application is submitted to and needs to be approved by the United States Department of Labor Employment and Training Administration (DOLETA)'s Office of Foreign Labor Certification (OFLC). The form used to submit the application is ETA Form 9035.^[1][2][3][4]

Attestations

A Labor Condition Application must include four attestations from the employer. Employers need to maintain relevant documentation and may need to submit it if asked.^[5] The attestations are in Section F of ETA Form 9035 (the LCA form).^[4]

#1: Wages (the prevailing wage requirement)

The employer must attest, and may need to furnish documentation upon rest, to show that the non-immigrant workers on behalf of whom the application is being made will be paid at or above both these numbers:^[6]

• The actual wage: This is the wage paid to other employees in the company who do the same work.
• The prevailing wage: This is the wage for that occupation in the geographical area.

The employer must make similar attestation regarding non-wage benefits offered.

#2: Working conditions

The employer must attest that the hiring of non-immigrant workers will not adversely affect the working conditions of similarly employed workers at the company, and that the non-immigrant workers will be offered similar working conditions as native US workers.^[7]

#3: Strike, lockout, or work stoppage

The employer must attest that on the day the application is filed, there is not a strike, lockout, or work stoppage in the named occupation at the place of employment and that, if such a strike, lockout, or work stoppage occurs after the application is submitted, the employer will notify ETA within three (3) days of such occurrence and the application will not be used to file a work authorization petition until the ETA has determined that the work stoppage has ceased.^[8]

#4: Notice

The employer must attest that as of the date of application, notice of the application has been or will be provided both to workers within the company in the said application. Also, the (prospective) workers on whose behalf the application is filed must be provided a copy of the application.^{[9][10][11][12]}

Process

Submission

The LCA is submitted through ETA Form 9035. The LCA must be submitted through the Department of Labor's online system iCERT that is available at all times.^[3][13] The two exceptions to electronic filing are employers with physical disabilities or those who lack Internet access and cannot electronically file the ETA Form 9035E through the iCERT System. An employer must petition the Administrator of OFLC for prior special permission to file an LCA by mail on the ETA Form 9035.^[1]

Approval

The United States Department of Labor typically takes up to 7 days to approve or reject a LCA.^[1] Rejection is accompanied by an explicit listing of problems with the applications. The employer may resubmit the LCA after addressing the problems.^[14]

Validity

For H-1B and H-1B1, the LCA is valid up to three years after the start date indicated on the LCA or to the end date indicated on the LCA.^[15] However, if the employer becomes H-1B-dependent, or a strike, lockout, or work stoppage occurs between the time of LCA filing and the approval of the associated H-1B petition, the LCA ceases to be valid.^[4]

For E-3, the LCA is valid for only two years.^[16]

Relation with the application process for employment authorization and getting a visa

A LCA petition approved by the United States Department of Labor must be submitted as part of the Form I-129 (Petition for a Nonimmigrant Worker) application for work authorization for H-1B, H-1B1, or E-3 status.^[2] This is true both for people applying for their first H-1B work authorization and for people transferring to a different job.^[17] LCA petitions can be submitted year-round. However, for those applying for their first work authorization under the capped H-1B, where applications can generally be made only in the first few weeks of April because of caps for every fiscal year, they need to make sure the LCA application is approved in time for the H-1B petition cycle.

For the H-1B1 and E-3 classifications, a Form I-129 Petition is not needed for people who are outside the United States. They can directly apply for the H-1B1 or E-3 visa at their local consulate based on the approved LCA and other supporting documents. Those already in the United States who are switching status or employer do need to file Form I-129.

Based on the Portability Rule of the American Competitiveness in the 21st Century Act (AC21) of 2000, a person on H-1B status may switch to a new job and begin the new job after the Form I-129 H-1B petition has been received by United States Citizenship and Immigration Services but does not need to wait for the petition to be approved. However, because the H-1B petition can be filed only after the LCA has been approved, it is necessary to have the LCA for the new job approved before the H-1B can be filed and the person can start the new job.^[18]

Failure to file the LCA on time has been cited as one of the top mistakes that H-1B employer applicants make.^[19]

Businesses with multiple employees on nonimmigrant statuses that require the LCA

Single LCA for multiple employees

An employer can use a single LCA for multiple employees provided they are all in the same occupation and the same visa class (i.e., a single petition cannot be used for both H-1B and E-3 workers). Also, in the case of H-1B-dependent employers, different petitions must be used for exempt and non-exempt workers.^[20][3]

Additional filing requirements for H-1B-dependent employers and employers found to have committed a willful misrepresentation in a past application

An employer is considered H-1B-dependent if the number of H-1B employees crosses a threshold relative to the total number of employees:^[4][21]

• For businesses with 25 or fewer employees, the employer is H-1B-dependent if and only if there are at least 8 H-1B employees.
• For businesses with 26-50 more employees, the employer is H-1B-dependent if and only if there are at least 13 H-1B employees.
• For businesses with 51 or more employees, the employer is H-1B-dependent if and only if at least 15% of the workforce is in H-1B status.

Employers who are identified as H-1B-dependent and/or who have been found to have committed a willful violation or misrepresentation of a material fact in the past five years are required to fill Section F-1 Subsection 2 of Form 9035, providing additional attestations, as described below. Moreover, if an employer becomes H-1B-dependent after the filing of approval of the LCA, but prior to filing the H-1B petition, then the LCA needs to be refiled.^[4]

However, H-1B-dependent employers can exempt themselves from the attestations if the applicants on behalf of whom the petition is being filed all have a master's or higher degree or are getting a wage rate of at least $60,000/year.^[4][22]

(A) Displacement

The employer promises not to displace any similarly employed US worker within the period beginning 90 days before and ending 90 days after the date of filing the H-1B nonimmigrant petition (note that this is not the date of the LCA filing).

(B) Secondary Displacement

The employer promises not to place the employee at another employer's worksite unless the employer has made a bona fide inquiry as to whether the other employer has displaced or intends to displace a US worker any time between 90 days before and 90 days after the placement, and has no contrary knowledge. If the other employer makes such a displacement, the employer applicant may be subject to civil money penalties and disbarment.

(C) Recruitment and Hiring

Prior to filing any petition for a H-1B nonimmigrant pursuant to the application, the employer took or will take good faith steps to meet industry-wide standards to recruit US workers for the job for which the nonimmigrant is sought, offering compensation at least as great as that required to be offered to the non-immigrant. The employer will (has) offer(ed) the job to an equally or better qualified US worker.

Records of Labor Condition Applications

Data released by the Department of Labor

The United States Department of Labor Employment & Training Administration Office of Foreign Labor Certification, that processes LCAs, makes available various types of performance data on a quarterly and annual basis, including:^[23]

• Overall annual performance reports: These are detailed reports that include both statistics and some interpretation of the statistics.
• Annual performance, broken down by state: This provides, for each state, the number of positions certified and the average wage officer for the top three cities and the top five occupations.
• Selected statistics, both for prevailing wage determination and for the Labor Condition program.
• Quarterly disclosure data, a large spreadsheet with complete information on the list of applications, their status (approved/denied), and the values of the fields in each application (the company sponsoring the applicant, the position, the wage, the prevailing wage quoted, etc.)

The website of ImmiHelp, that offers services to prospective immigrants, temporary workers and visitors to the United States, offers a user-friendly interface to look up LCAs by various filters (applicant name, company name, etc.) and displays the LCA based on the information in the public disclosure data, thereby helping prospective H-1B applicants find suitable companies based on criteria such as positions, wages, locations, and approval rates.^[24]

The Center for Immigration Studies, a think tank that advocates strict limits on immigration and has been critical of temporary worker programs, has also used the available data on LCAs to better understand and critique the H-1B program. As CIS has noted in its critique, LCA data is a flawed proxy for understanding the H-1B program because not all LCAs get used for actual H-1B petitions, not all H-1B petitions with valid LCAs get approved, and not everybody with an approved petition is able to get a visa and start work. However, the United States Citizenship and Immigration Services releases much more coarse data on approved H-1B Form I-129 petitions, rather than data at the level of individual petitions, leading researchers and analysts to rely on LCA data more despite its flaws.^[25]

Public access file

Any employer filing a Labor Condition Application for H-1B, H-1B1, or E-3 petitions is required to maintain a public access file for each worker on such a status, as long as the worker is working and up to one year later. This file is intended to provide additional explanation for the way the employer filled the Labor Condition Application. The Public Access File must include:^[26][27][28]

• A full, clear explanation of the system used to determine the prevailing wage (relevant to Attestation #1).
• A full, clear explanation of the system used to determine the actual wage (relevant to Attestation #1).
• Proof of satisfying union/employee notification requirements (relevant to Attestation #4).
• If an employer who prima facie appears to be H-1B-dependent (or ambiguous) files as H-1B-non-dependent, then information that explains the calculation.
• In the case that the employer is H-1B-dependent, a list of employees for whom exemption was claimed from the additional attestations (based on annual compensation or educational qualifications). This list need not be maintained if all employees are exempt.

The public access file must be made available to any member of the public within a few days of a request being made. Not having a Public Access File available at short notice is itself a compliance failure, even if the employer can generate the file (i.e., the employer has otherwise complied with all the rules).^[26][27]

Employers also need to maintain additional private information in a private access file to share with the United States Department of Labor in the event of an audit or fraud investigation, but this Private Access File cannot be requested by the public. Employers are strongly advised not to include any information in the Public Access File beyond what is mandated by law, so as not to violate the privacy of employees and the company's other stakeholders.^[27]

Differences with labor certification

The Labor Condition Application should not be confused with labor certification, a process that people need to go through for most EB visas (employment-based visas) that provide a path to permanent residency. Below are some key differences:

History

The Labor Condition Application has been shaped by some key pieces of legislation.

References